Query Letter Writing 101

Query Letter 101

Your first communication with an agent or publisher is a query letter. The importance of this letter cannot be over stressed; it is the first sample of your writing the agent or editor sees. It is a sales letter – selling both your idea and you as a writer. The following tips will help you make that great first impression.

• Use a business letter format with block paragraph form and single spacing. Choose a normal font (times roman or courier new are good choices) with 10 or 12-point type and one-inch margins. Put all of your contact information in the letterhead: name, address, phone numbers, email address. Limit the letter to one page.

• Address the letter to specific editor or agent. If you are querying an agent address your letter to the particular agent in the agency group that specializes in the type book you are proposing.

• The first sentence should grab the interest of the editor/agent and draw him/her to keep reading. Hook the reader and reel him/her in.

• Tell the editor/agent what sets your book/article apart from similar books/articles on same subject and why people will buy the book or read the article. Give a short bio with your credentials and your writing credits as it related to the writing. If this is your first query and you do not have previous writing credits then just leave that part out, but do not say you’ve never been published before. Credentials may include educational background if it relates to your subject matter, job experience, volunteer work, or even where you live. If you are writing about an historical event and you grew up in the town where it took place that is worth mentioning.

• Give the word-count and tell if you can also supply photos, artwork, documents, tables, or sidebars.

• Close on a positive note by saying, “Thank you for considering Pale as the Moon. I am looking forward to your reply.” You don’t want to give the impression that you not sure the reader of your letter will accept your proposal. Tell the reader you can send the complete manuscript or sample chapters or non-fiction proposal upon request. If you are querying for an article sale tell how long it will take to produce the completed work from the time they assign it.

• If you are sending the query via snail mail include a self addressed stamped envelope (SASE). It is permissible to include a self-addressed stamped postcard that the recipient can return showing they received your letter. If you are emailing the query (check the guidelines first and be sure the agent or publication accepts email queries. Some do not) be sure to include contact information. Put the letter in the body of the email, not as an attachment.

These elements are the bare bones basics of query writing. As a creative person you will be able to arrange them to best suit your situation. Once you have sent off your letter it is time to exercise patience. It may take weeks, or sometimes months, to hear back from the publisher or agent. It is fine to query more than one publisher/agent at a time. While you are waiting is a good time to begin your next project.